One course catalog, always current
A global infrastructure advisory firm's learning and compliance team manages a course catalog of more than 900 records in Airtable, tracking learning objectives, duration, and refresh cycles for every course. The catalog publishes to the firm's intranet portal through an embedded iframe so employees can search and enroll directly, while the underlying base gives the learning team a single source of truth to spot outdated or duplicate content and plan quality assurance reviews.
The problem
The firm's course catalog lived in an antiquated learning management system that made it hard to see which courses were current, which were duplicates, and which had quietly gone stale. Nobody had a reliable view of course currency across the full catalog.
Employees searching for training had no good way to browse what was available, and the learning team had no structured way to plan quality assurance reviews without manually checking each course record against its last refresh date.
What they built
Learning and Compliance built a catalog base tracking every course's objectives, duration, refresh cycle, and currency status, covering more than 900 records. The base publishes to the firm's intranet portal through an embedded iframe, so employees search and enroll from the same data the learning team maintains.
Refresh cycle fields flag courses approaching their review date, and the same structure surfaces duplicate or outdated content that had accumulated in the old system, giving the team a queue to work through instead of a blind spot.
The outcome
The learning team now has centralized visibility into every course's status instead of guessing based on when someone last touched a file in the old LMS. Compliance tracking improved because refresh cycles are visible rather than assumed.
Employees get self-service enrollment through the intranet catalog, and outdated or duplicate courses get identified and retired instead of sitting indefinitely in the catalog.
Inside the solution
Learning Compliance QA and Course Review
People & Talent Operations
- Course catalog management
- Refresh cycle tracking
- Intranet publishing via iframe
- Duplicate and outdated course identification
- Antiquated learning management system
- Lack of course currency visibility
- Duplicate and outdated content
- Manual compliance checks
- Centralized course visibility
- Improved compliance tracking
- Employee self-service enrollment
- Learning & Development
- Compliance
- Intranet portal
Learning Compliance QA & Course Review
Track every course in your catalog in one place - objectives, duration, owner, refresh cycle and currency status - and publish filtered views straight into your intranet for employee self-service enrollment. Automations open a QA review for each new course, retire or flag duplicates when a reviewer decides, and email a weekly digest of every course past its refresh date, while Airtable AI drafts the catalog blurb, the review summary and the merge recommendation.
From a legacy LMS to a self-service, always-current catalog
Copy the templates
Load the catalog
Publish and review
FAQ
Frequently asked questions
The same course records power both surfaces. An iframe embed on the intranet shows employees a search and enroll view, while the learning team works from filtered views that surface refresh dates and flagged duplicates.
A single Airtable catalog base with refresh cycle fields replaced the old LMS for tracking course currency. The base publishes to the intranet, so employees never see the difference in front end experience.
Structured fields for objectives, duration, and last refresh date make it possible to filter and sort across the full catalog, surfacing likely duplicates and courses past their refresh cycle instead of relying on manual review.
The iframe keeps the intranet catalog and the underlying base perfectly in sync. Any update to a course record in Airtable shows up on the intranet immediately, with no separate publishing step.
Not for the catalog and QA workflows themselves. The account is exploring AI for related content tagging and analysis elsewhere, and a structured course catalog like this one is exactly the kind of foundation those workflows need.