Equipment tracked from onboarding to recovery
A software company tracks all company inventory in Airtable, linking asset records to employee onboarding and offboarding workflows through an HR information system integration. IT and People Ops get a single system to manage the equipment lifecycle and ensure assets are recovered during employee transitions.
The problem
Assets went untracked or lost during employee transitions, since equipment records were not connected to onboarding and offboarding processes.
Managing inventory by hand made it hard for IT and People Ops to keep a current picture of what equipment existed, who held it, and what needed recovery.
What they built
IT and People Ops built an Airtable base that tracks all company inventory and links asset records directly to employee onboarding and offboarding workflows through an HR information system integration.
Assets get assigned automatically as part of onboarding and flagged for recovery as part of offboarding, tying equipment lifecycle events to employee status changes.
The outcome
IT and People Ops now share a single inventory system instead of managing assets separately from employee lifecycle events.
Linking equipment lifecycle to employee status has made asset recovery part of the standard offboarding process instead of an afterthought.
Inside the solution
IT Asset and Inventory Management
IT Operations & Governance
- Company asset and equipment inventory tracking
- Asset assignment during onboarding
- Asset recovery during offboarding
- Integration with an HR information system for employee lifecycle triggers
- Lost or untracked assets during employee transitions
- Manual asset management processes
- Consolidated inventory system
- Automated asset lifecycle tied to employee status
- IT
- People Ops
- an HR information system
IT Asset and Inventory Management
Track every laptop, monitor, and phone from purchase to recovery, with each asset linked to the employee who holds it and to onboarding and offboarding events from your HR system. Automations stage equipment for new hires, open recovery tasks the moment someone offboards, and email a weekly digest of unreturned assets, while AI fields summarize each asset and draft recovery notes for you.
From untracked equipment to linked lifecycle recovery
Copy the templates
Link assets to employees
Automate assignment and recovery
FAQ
Frequently asked questions
Asset records are linked to employee records through an HR information system integration, so assigning equipment happens as part of the same onboarding process instead of a separate step.
Offboarding triggers a recovery flag on any assets tied to the departing employee, so IT and People Ops know exactly what needs to come back.
IT and People Ops share the same inventory base, so both teams work from the same asset records instead of maintaining separate trackers.
Yes. Manual asset management gave way to a single Airtable system that ties inventory directly to employee lifecycle events.
No. Asset tracking and lifecycle triggers here run on linked records and automations rather than AI-driven features.